How to Create a Pay Stub: What You Need

How to Create a Pay Stub

These are the steps and the information involved in creating a pay stub. No accounting experience required.

Employer Details

Enter your company name, address, and EIN. This identifies the employer on the pay stub.

Employee Details

Add employee name, address, and ID. Only the last 4 digits of SSN are needed.

Pay & Earnings

Enter the pay period, regular hours, overtime, bonuses, commissions, and any other earnings.

Deductions

Add federal and state tax withholding, Social Security, Medicare, health insurance, and retirement contributions.

Preview

Check every figure against your payroll records before the pay stub is issued.

Keep a Copy

Save the pay stub, for example as a PDF, and keep pay records for as long as your state requires.

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What goes on a pay stub?

A pay stub is a document that accompanies an employee's paycheck or direct deposit confirmation. It shows a detailed breakdown of earnings, taxes withheld, and deductions for a given pay period.

A complete pay stub usually includes the standard fields below.

Employer name, address, and EIN
Employee name, address, and ID
Pay period start and end dates
Gross earnings by type (regular, overtime, bonus)
Tax withholdings (federal, state, FICA)
Benefit deductions (health, retirement)
Net pay for the period
Year-to-date totals

Who uses a pay stub generator?

Pay stub generators are used by small business owners, independent contractors, gig workers, and HR professionals who need to create pay documentation.

Small business owners paying employees
Self-employed individuals documenting income
Freelancers who need proof of earnings
Startups without dedicated payroll software
HR teams handling occasional pay records

Note: StubEasy generates pay stub documents for record-keeping purposes. You are responsible for ensuring your payroll records comply with applicable federal and state laws. For payroll tax filing, consult a licensed payroll provider or tax professional.

Planned Pay Stub Generator Features

StubEasy's online pay stub generator is not available yet. These are the features we plan to offer.

Professional Templates

Choose from multiple clean, professional pay stub designs that work for any industry.

Instant Preview

See your pay stub update live as you fill in the form. No waiting, no page reloads.

Custom Deductions

Add any number of custom deductions including benefits, garnishments, and employer-specific items.

Easy PDF Download

Print or save your completed pay stub as a PDF directly from your browser in seconds.

Frequently Asked Questions

Is it free to create a pay stub with StubEasy?

StubEasy's online pay stub generator is not available yet. Our paycheck, payroll and tax calculators and pay stub guides are free. Contact us about paystub services.

Do I need to create an account?

No. Our calculators and guides work without an account. The online pay stub generator is not available yet.

Is StubEasy a payroll provider?

No. StubEasy is not a payroll service. It does not file taxes, process direct deposits, or calculate your exact tax withholdings. For payroll processing, use a licensed payroll provider. StubEasy offers free paycheck and tax estimate calculators and pay stub guides.

What information do I need to create a pay stub?

You will need: employer name and address, employee name and address, pay period dates, earnings amounts (regular hours and rate, overtime if applicable), and deduction amounts for taxes and benefits. Our pay stub information guide covers each field in detail.

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